Agri Service Ethiopia (ASE) is a non-governmental, non-religious and non-profit making Ethiopian Resident Charity organization established in 1969 and is dedicated to poverty reduction and sustainable community development particularly in rural areas of the country.

Job Summary:

Assist the Project Manager in financial, human and material resource management of the Field Office. Facilitate the availability of these resources to the different activities/complements of the FO.  Responsible for facilitating procurement, general service including transport, maintenance and security.

Description of Major roles and responsibilities

• Receives and records invoices and arranges payments.

• Posts accounting data to ledgers form accounting recodes and documents, prepares financial reports and financial statements.

• Verifies that expenditures are justified, properly made and signed and charged to correct accounts.

• Supervises the collection of deposit and disbursement of fund.

• Calculates, compiles and prepares payroll.

• Verifies that expenditures and collections are made according to the financial policies of ASE.

• Prepares reconciliation of all accounts.

• Advises the Project Manager on current and future budgetary positions.

• In collaboration with concerned units, participates in the preparation of financial plans, budgets and funds requirements of the project office.

• Participates in the development of accounting and management policies and procedures.

• Provides field office management with financial and administrative reports (monthly & quarterly) to assists in decision-making.

• Ensures that the assets of the field office are properly managed.

• Plans, directs and coordinates support service activities of the field office; and work details.

• Facilitates the procurement of office supplies, material, equipment required for the office.

• Checks the correctness of the material requests and approves the issuance of materials for the stores to the requesting unit.

• Record job vacancy information from the different work units and communicate to HQ/HR, Admin & Finance Division,

• Writes and places advertisements for jobs in notice board or newspapers  (in accordance with delegated authority)

• Facilitates all staffing functions (recruitment, promotion, transfer and staff carrier development) at the program office level in accordance with delegated authority.

• Ensures that gender composition of ASE is optimally balanced at FO level through affirmative action.

• Identify and analyze training needs under his/her domain.

• Uses appropriate management information systems to record, maintain, and plan and manage the human resources of field offices.

• Evaluates performance of employees reporting to her/him.

• Prepares and submits plan and reports to Project Manager
• Perform other duties assigned by the Project Manager.

Education:  BA in Accounting, Management or related field

Experience: Minimum of 6 Years BA;

Personal Competency:

• NGO experience in related positions
• Highly proficient in  account software, Excel, Word
• Excellent written and verbal communication in English Language;
• Firm belief in teamwork,
• Committed to work under pressure