Manage the logistics at Somali base level, bring technical support, and organize capacity building activities for logistics team.

1 :  Manage the operational logistics at Somali base level

–     Define and follow the logistics organisation of the base: chain of supplies, management of all equipment, management of fleet, Communication, rehabilitation, etc.

–     Define and plan the logistic needs: work out the financial plan, check the purchasing forecasts for the base, plan and manage the logistics budget lines, check and analyse the expenses;

–     Implement and standardize logistic procedures as defined in the Kitlog latest version;

–     Recommend for definition of additional logistic procedures if necessary;

–     Liaise with Country office and other departments concerning logistic aspects.

–     Bring technical support in all aspects related to logistics

2 : Implement and ensure performance of Supply chain

–       Ensuring conformity with ACTION AGAINST HUNGER procedures at each stage of the supply chain

–       Performance in respect of costs, quality and timeliness in the supply chain (purchasing, transport, stock).

–       Advice, information and alerts on the processing of requests to the requesters

–       Contributing to the Project Procurement Plan (PPP) and Supply Plan (SP) at the launch of new projects

–       Receiving and approving the Procurement Requests and updating the Procurement Follow-Up

–       Putting in place and arranging for purchases in a timely manner and in accordance with the ACTION AGAINST HUNGER procedures applying to each purchase (Supply, Services, Work, Property)

–       Controlling deliveries to sub bases and programs

–       Control stock management (storage conditions, reporting, expiry dates) and stock movements

–               Collecting data on the market and local suppliers

3 : Implement and Ensure the performance of facilities Management

–       safety of the working and living environment

–       provision and maintenance of logistical equipment

–       security of logistical equipment, training and assistance to users

–       provision of water and energy supplies for the functioning of the base and the living environment

–       Undertaking or supervising the installation, maintenance and repair of logistical equipment

–       Maintaining the equipment list at the base

–       Assessing the needs for logistical equipment and ensuring proportional allocation

–               Supervision of the energy sources and vehicle fleet management          maintenance, planning, monitoring costs, administrative aspects (insurance, documentation)

4: Contribute to Security Management

–       working with the Field Coordinator on the definition of a local security plan

–       putting in place security guidelines for the base and ensuring they are properly applied

–       Maintenance of an effective network, with local input, on contextual and security matters, collection  and analysis of information to inform the risk and context analysis undertaken by the Field Coordinator

–       Writing of the local security plan and transmitting to Field Coordinator for validation

–       Security briefing and training of ACTION AGAINST HUNGER teams

–       Monitoring the application of security procedures, issuing reminders and alerting the Field Coordinator as and when necessary

5: Human Resources management and capacity building:

–       day-to-day management of his/her team (guidance, follow-up, motivation)

–       evaluating the performance and developing the skills of his/her team members

–       Defining the Human Resources needs in his/her area of activity and producing the organisational chart of his/her team

–       Taking part in the recruitment of his/her teams

–       Organising and leading team meetings

–       Working out and monitoring individual action plans for team members

–       Managing planning operations, task sharing and coordination of work

–       Managing difficulties in the team

6 : Represent ACTION AGAINST HUNGER when liaising with partners:

–       Represent ACTION AGAINST HUNGER when dealing with partners and official authorities;

Participate to the logistics cluster

Qualifications:

Diploma / Level of studies:

B.A. degree in Supply Chain Management/Business Administration or equivalent field of studies and at least 5 years’ work experience on the similar position.

Required skills:

Experience in humanitarian work indispensable – Experience in management, in following through a programme, in evaluating security – Good organizer – Rigour – Good analytical capacity – Team spirit – Good communication and relations with people.