Action Against Hunger: Jobs / Vacancies (2022) – Senior Audit and Compliance Officer

About the Country Program in Ethiopia

Action Against Hunger has been operational in Ethiopia since 1985 responding to both chronic and acute needs through a multi-sectoral strategic approach where Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS) are integrated in order to maximize impact on people’s resilience.

Action Against Hunger currently operates in 5 different regions with an anticipated 2022 yearly portfolio of $20M of emergency and resilience building programs, research and innovation. We have a country team of about 550 staff working out of 18 field offices and sub offices across Ethiopia.

Our main donors in Ethiopia are ECHO, Europaid, UNHCR, OFDA, BPRM, SIDA, EHF, WFP, UNICEF and others.

General Assignments / Scope of the Role:

The Senior HR Officer is responsible for providing support to Base Human Resources Administrators and to the programs, capitalise the mission’s HR information for a harmonised HR management.

The Senior Human Resources Officer’s role purpose, engagement and delivery is:

Purpose

Participate in managing the national staff and ensuring administrative follow-up of the files

Activities: Individual Management:

• Undertake all the recruitment process for capital positions: cross check the needs, job description, check internal competencies availabilities, job offer, test, interviews, induction, follow up of probationary period;
• Ensure that the recruitment process is followed;
• Supervise and support base recruitments;
• Organise and supervise written tests for candidates coming from Addis Ababa;
• Ensure that all employee has an updated JD;
• Keep history file for all employees career development in Action Against Hunger: promotion, salary evolutions, trainings;
• Take part in the yearly appraisal process of all the mission: organise the planning of appraisals and support the HR base administrators, participate in the appraisal trainings, collect and compile the completed appraisals from all the bases;
• Update and develop the training catalogue of the mission;
• Participate on the assessment of the training needs based on the appraisals; manage and roll up the training plan for the mission with the support of Human Resources Head of Department;

Collective Management:

• Manage the database and Homere of all basses according to the assigned base office
• Collect, validate and compile the bases’ databases monthly;
• Update and improve the staff database when needed in consultation with the Human Resources Head of Department and Country Finance Manager;
• Collect the draft database from all bases and compile the HR statistics monthly;
• Receive the monthly reports form the bases and provide support regarding the needs;
• Lead the cost of living assessment for Capital and collect and compile those of the bases
• Administer social benefits for the Capital employees (leaves, per diem, medical coverage, bonus, loans, advance on salary…) and participate of their revisions;
• Supervise the social benefits for the assigned base (leaves, per diem, medical coverage, bonus, loans, advance on salary…)  of the base HR Administrators;

Administrative Management:

• Prepare the new employment contracts, amendments and renewals for the Capital base contracts.
• Check the bases contracts, make them signed by the Country Director and send them back in due timing;
• Ensure all contractual documents are signed;
• Check contract dates and inform the supervisors of their expiry date ;
• Ensure that personnel files are up to date for every employee;
• Prepare the monthly payroll for the Capital and check those of the bases, make them sign by the Country Director
• Prepare monthly staff list for all Action Against Hunger employees based on the assigned regions and save both on a soft copy and hard copy.
• Send monthly HR Statistics of the mission to Human Resources Head of Department

Engagement

Participate in dealings with the partners:

Activities:

• Participate in meetings with the Employment Inspector and the lawyer;
• Participate in inter-NGO meetings whenever assigned.
• Work with Government in Pension /PF Scheme or with any governmental bodies as directed

Reporting /Delivery

Activities:Contribute to exchanging information and to respecting the HR procedures:

• Organize information meetings with national employees on the HR rules and procedures;
• Inform new employees of the internal rules;
• Train the managers on HR procedures;
• Give the managers the necessary information to allow them proper management;
• Receive possible requests and complaints from the employees and inform the Head of Human Resources Department  if necessary;
• Provide support to HR on the bases;
• Assist the Human Resources Head of Department during meetings with the staff representatives.
• Additional Tasks

Ensure gender mainstreaming in the HR department

Educational / Professional Background  

• MBA/BA Degree in Human Resources, Business Administration, Psychology, or other relevant degree from a recognized institution
• 5 years of related experience with an iNGO holding a senior HR management role.
• Membership to Society for Human Resources Management (SHRM) would be an added advantage

Required skills: 

• Able to work effectively in a large organization requiring excellent communication, planning, organization and team management skills.
• Capacity to analyze HR related information and reporting  large amounts of information in a concise manner to different stakeholders
• Good practical knowledge of commonly used computer software (MS Office Suite), applicant tracking systems and payroll software’s (HRIS, HOMERE)
• High sense of confidentiality and diplomacy
• Approachable, diplomatic, respecting confidentiality, and able to work effectively in diverse environment.
• Excellent command of English (oral and written)
• Perfect command of understanding and interpreting the national labor law and employment norms and practices in the country

Specific Knowledge

• Able to develop global and long term vision
• Be sensitive to others and to the environment
• Able to mentor and transfer its knowledge
• Able to argue, convince, lead a negotiation
• Able to develop, maintain and mobilize a professional external network