The Comitato Internazionale per lo Sviluppo dei Popoli (CISP) (International Committee for the Development of People) is an international NGO established in 1983 in Rome, Italy and currently operating in 30 countries in various parts of the world. CISP has been operating in Ethiopia since 1986 through various relief, rehabilitation and development projects. In collaboration with several local partners CISP is actively implementing projects in Ethiopia in the area of humanitarian assistance, agriculture, food security, livelihood, Education, CMDRR, WASH and other social development projects. CISP is looking for one Secretary/Cashier for CISP Mekele Field office.

The Secretary /Cashier holds a key position to ensure effective and efficient office management and custody of petty cash to be in charge with roles and responsibility in the day–to-day

Major DUTIES and Responsibilities: 

She/he will be particularly responsible for office management, holding petty cash and ensure up –to –date filling and record keepingSecretary Duties

•  Ensure the daily e-mail checking and downloading of documents and their delivering;
• Receive and transmit local and international telephone calls, electric mails and faxes;
•  Establish up-to-date filing and record keeping systems according to the CISP’s guide-lines, and file all documents in relevant folders;
• File and take care of all documents that should be kept in office; especially, keep confidential documents in safe place;
•  Provide typing and clerical services as assigned (draft letters, Memos and related);
•  Take and arrange appointment for branch Senior Staff;
•  Responsible for handling and running of the office furniture’s and equipments;
• Perform similar duties when requested

Cashier Duties

Under the supervision of the Branch Office Accountant and of the project Finance Head

• Make cash collections against appropriate receipt Vouchers;
•  Keep the custody of petty cash and receivable documents properly;
• Effect payments from her petty cash fund upon authorization by relevant person;
•   Pay monthly staff salary;
• Maintain cashbook for the petty cash she handles;
• Make monthly cash counts in the presence of the Accountant or the Project Administrator
• Performs related tasks as required.

The above mentioned staff may be required to undertake some duties which are beyond what we stated above and should show a certain degree of flexibility to enable him to accept

Length of Contract:                till December 31, 2019 

QUALIFICATIONS AND EXPERIENCE REQUIRED:

• Diploma in Secretarial Science or accounting from a recognized college/university and/or Comprehensive School graduate
• Three year proven experience in related field,
• Experience in working with MS Office and other job related accounting software

Personal Skills

• Excellent communication and writing skills in English language
• Excellent inter personal skill
• Ability to work under pressure and respect deadlines
• Ability to follow oral and written directions.

Special skills:

• Conversant with proper secretarial tasks and petty cash holding, experienced properly administering knowhow for the above indicated tasks, able to demonstrate the required qualification and experience, Familiar with working in multicultural systems and in a regional context, knowing the local language is advantageous.