Comitato Collaborazione Medica – CCM (www.ccm-italia.org) is an Italian NGO founded in 1968 implementing health-related projects in Ethiopia, Burundi, Kenya, Mali, South Sudan and Somalia.  CCM is active in Ethiopia since 1998.In the frame of a 15 months project funded by the Italian Agency for Development Cooperation (AICS), CCM is seeking for qualified candidates for the position of

KEY RESPONSIBILITIES:

Provide support to the Project Coordinator to ensure the effective functioning of administrative department and provide day to day technical support to the project team

Administration Duties:

• Prepare  project documentation  for approval of Project Coordinator Approval
• Daily  update of the project expenditure and cash flow
• Weekly control of the project cash flow according with payment requests and documentation
• Monthly Bank Account and Cash Reconciliation
• Filing project Documentation after posting into Project PN
• Effectively communicate with the Project Coordinator regarding administrative and operative subjects of the office and new  administrative rules of the Country
• Ensure CCM policies and procedures are implemented in a standard manner
• Maintain up to date knowledge of and implement local government requirement and regulation related to HR taxes security etc .
• Handle petty cash fund and timely review of cash position for project accounts to ensure sufficient funds on hand for disbursements.
• Timely identification and recording of transfers from Head Office (AA);
• Timely replenishment of the petty cash fund;
• Timely and accurate preparation of petty cash count and bank reconciliations,
• Prepare withholding tax to the proper government office on time as per their requirements monthly, and retain a copy and file properly.
• Responsible to pay on time staff Pension Fund and Income tax, and responsible to handle the same documents in a separate folder,
• Responsible to scan documents

Other:

• Ensure quality, transparency and efficiency in all aspects of the administrative work
• Support the Project logistic during field work, market survey, dispatch and collection of quotations requests to local vendors and suppliers .
• Maintain high level of confidentiality  of all documents and office information
• Perform additional support on request from Project Coordinator

Report to: Country Administrator and Project Coordinator/ Ass Project Coordinator

Skills Knowledge Education and Experience:

• Educational Background in finance and administration – Diploma specialized in Accounting and/or Finance, University Degree in Accounting and Finance, Business or Public Administration is a requirement.
• At least 3 years of experience as Assistant Finance/ Accountant for Not for Profit Organizations for Degree holder and 6 years of experience Diploma Holder
• Good knowledge of administrative procedures of International donors / Italian Agency for Development Cooperation rules is additional value
• Have Strong and Proven knowledge of  English language
• Good knowledge on Microsoft package
• Strong communication and organizational skills
• Ability to work in a team under deadline situations and responds on time to priority changes