As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives; and in Ethiopia, GIZ has been working for more than 40 years in bilateral cooperation on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and on commission of the Ethiopian government and international donors.

The Strengthening Drought Resilience (SDR) support Programme of GIZ was initiated in 2013 as a response to the Ethiopian Government’s appeal to end drought emergencies. Thus, SDR Program is closely linked to the Country Programming Paper (CPP) to End Drought Emergencies in the Horn of Africa and anchored in the over-arching Growth and Transformation Plan (GTP). This programme is implemented under the Ethiopian Ministry of Agriculture and Livestock Resources (MoALR), the respective decentralised bureaus and the GIZ.

The SDR-Programme of GIZ supports the Ethiopian government’s endeavours to strengthen the drought resilience capacity of pastoralists and agro-pastoralists in selected pilot areas in Afar and Somali regions, by allowing them to adapt their livelihood system to a changing natural and socio-economic environment context in order to get a higher and more secured income.

For its SDR program activities, GIZ is looking, for a Store Keeper as per the detail below: –

Position:                                Store Keeper

Place of Work:                      Addis-Ababa                                  

Required Candidate:            One

Application deadline:          September 19, 2018

Responsibilities:

The store keeper is responsible for

• Managing incoming and outgoing materials and equipment from the SDR store following the store and inventory management procedures set by GIZ.
• Assesses purchases made and provides reports to project management and Senior Accountant responsible for asset recording regarding delivery and issue of supplies
• Keeps the store in an orderly fashion with correct labelling to facilitate efficient receipt and issue of supplies, ensures that proper stacking is practiced for easy physical count and fumigation purposes

·         Ensures correct, proper and timely record keeping for all seven SDR project numbers separately and manages all documentation for timely information on store levels to project management

·         Prepares and reports inventory checks

·         Trains and technically supervises SDR staff on regional offices in Afar Region and Somali Region on store management and record keeping.

Tasks:

The store keeper

• Manages physical store, this includes that the store keeper

–       receives, unloads and shelves supplies, material and equipment as well as labels these with correct SDR project number and naming;

–       issues Goods Receiving Note (GRN) after inspecting deliveries for damage or discrepancies to invoice and report those to project managers and finance manager for reimbursements and record keeping;

–       in case of heavy materials supervises loading & unloading and performance of labours engaged in handling loading/unloading of commodities;

–       issues supply with Store Issue Voucher (SIV) upon approved request and adjust Bin Card Balance;

–       Coordinates the handling of freight, the movement of equipment between SDR offices in Addis Ababa, Afar Region and Somali Region

–       Coordinates the disposal of surplus supplies with project managers.

• Keeps inventory records, this includes that the store keeper

–       keeps an accurate record of items in the store with physical bin cards, items newly purchased as well as items retrieved from the store;

–       maintains full documentation of all material procured (and handed over to partner) on all seven SDR project numbers according to GIZ rules and regulations in coordination with project managers, procurement and Senior Accountant responsible for asset recording.

–       maintains accurate record of borrowed items with according approved and countersigned documentation.

• Informs and reports, this includes that the store keeper:

–       confirms proper stock levels on ad hoc-requests by project managers and technical staff;

–       informs the office management of low stock levels of stationary, office supplies as well as other consumables;

–       performs and documents quarterly inventory check together with office assistant in all SDR project offices;

• Trains and supervises regional store keepers in Afar Region and Somali Region with at least quarterly field trips to check and technically supervise store keeping and store record keeping in the regions
• Performs other stock-related duties, including

–       returning, packing, and labelling with correct project number all supplies;

–       coordinating where necessary minor repairs with project managers and office management;

• Works according to GIZ rules and regulations, treats information confidentially, specifically in the areas of personnel and finance
• Performs other tasks as requested by project management

Competences:

·         Excellent knowledge of materials management and inventory control principles regulations

·         Knowledge of proper bookkeeping and inventory management

·         Excellent knowledge of reordering principles and competencies in data entry, analysis, and management

·         Keen attention to detail and ability to effectively manage time

·         Physical ability to frequently lift and carry materials also over stairs weighing up to 5 kg and occasionally up to 10 kg

·         Excellent written and verbal communication skills in English and Amharic Language.

Qualifications and Experience:

·         Completion of a college education or similar

·         Certificate/diploma or similar qualification from a recognised college

·         Minimum of 3-5 years of professional experience in storekeeping, inventory control, or recordkeeping or comparable position, familiarity with standard concepts and best practices in a stockroom or warehouse environment.