Provides administrative assistance and secretarial services to the manager assigned,

2.    Takes and transcribes oral dictation and types correspondence, articles, reports and minutes on general, special and technical subjects with a very high degree of proficiency and accuracy,

3.    Operates all office machines /Computer/ applicable to the office,

4.    Sorts out mails delivered to the finance department office; handles incoming and outgoing correspondence and reviews correspondence for the finance manager’s signature; expedites matters directed to departments staff work units,

5.    Receives visitors; clarifies business questions whenever possible and schedules appointments considering the workload of the manager in any particular day,

6.    Prepares agenda items as per given instruction; arranges staff and higher level meetings; gathers materials or information on the subject under consideration and takes minutes whenever required,

7.    Answers telephone calls directed to the finance manager; takes messages and refers callers to the finance manager or other appropriate persons in charge,

8.    Composes routine letters, correspondence, reports, memos, etc.

9.    Maintains files of correspondence and other materials of a confidential nature,

10. Controls and supervises subordinate assistants for the accuracy and completeness of work accomplished and evaluates work performance,

11. Locates and extracts information and materials from files and follows up on pending items,

12. Ensures the tidiness and standard upkeep of offices at all times,

13. Prepare daily cash movement report daily

14. Maintain internal control system

15. Requests office supplies and controls their proper use

16. Performs other related duties as required.

•  Education:  Diploma in Secretary and office Management, Business Management or other related fields
•  Required work experience: Minimum 4 Years