International Organzation for Migration Recruitment 2018 for Project Assistant – FAP – Jobs in Ethiopia

International Organization for Migration Recruitment 2018 for Project Assistant – FAP – Jobs in Ethiopia

Applications are invited from suitably qualified applicants for the International Organization for Migration Recruitment 2018. Interested applicant(s) ought to follow the details and procedures on this page to secure this opportunity.

International Organization for Migration Recruitment 2018

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy.


Context and Scope of the Position

Under the programmatic supervision of the Family Assistance Program (FAP) Project Coordinator, and the direct supervision of the Team Leader and the administration supervision of the Chief of Mission, the successful candidate will be based in Addis Ababa and will be accountable and responsible for assisting the streamlining of applicant case processing and guiding family members on the German Family Reunification (FR) visa application process, which includes how to correctly complete the required forms and supporting documentation checklists.

Core Functions / Responsibilities:

The successful candidate will specifically undertake:

1.      Assist in the day-to-day  implementation of the FAP activities and  provide logistical/administrative support;

2.      Provide excellent migrant service to applicants at all times, in full compliance with the Service Standards;

3.      Communicate with the German NGOs and other external German stakeholders on FAP related matters in close coordination with the Team Leader and Project Coordinator as needed;

4.      Provide accurate information in a timely manner to the German speaking representatives. This will include updating information sheets and visa requirement checklists in German; assisting with telephone and e-mail inquiries in German from applicants’ representatives (including requirements for submitting visa applications); and informing them of any changes to visa requirements or submission procedures;

READ ALSO:  Frigorifico Boran Foods Plc Jobs Vacancy 2018 for Assistant Manager-Accounts and Taxation - Jobs in Ethiopia

5.      Data Capture: Maintain high degree of skill in using IOM internal software platforms; enter required applicant and representatives data accurately;

6.      Make informal translations of documents, communication and meetings as needed;

7.      Call center service: responsible for outreach to families and principle applicants to answer questions and provide remote guidance on form filling, visa requirements and general information;

8.      Reporting: Maintain records of all applications and contact with principle applicants and report these records periodically in a timely manner;

9.      Maintain a professional appearance and migrant-friendly demeanor at all times;

10.  Maintain positive working relationships with German Embassy staff locally;

11.  Inform management of any problems or issues immediately and regularly make suggestions on how to improve efficiency and service;

12.  Maintain a positive working relationship with staff members within the FAP and with external counterparts involved with the processing of this caseload;

13.  Maintain and ensure confidentiality of all FAP-related matters, in accordance with guidelines and instructions;

14.  Take active steps to mitigate fraud and malfeasance, and to monitor the integrity of records containing individual data;

15.  Perform any other duties as may be assigned.

Job Requirements

Required Qualifications and Experience


University degree or equivalent in Business Management, Client Services, Social Science, or related discipline preferred; or an equivalent combination of education, training & experience.

Professional Experience

 ·         Five years for Bachelor Degree holders and seven years for candidates holding diploma of relevant professional experience in a similar setting & capacity preferred; demonstrated ability to maintain accuracy & confidentiality in performing responsibilities.

·         Demonstrated proficiency with Microsoft Office applications, including Excel, PowerPoint, Good knowledge of information technology and proficiency in Microsoft Office applications especially Excel, Word, PowerPoint and Publisher.

·         Previous work experience in international organizations and service industry companies would be an advantage.

READ ALSO:  Girum General Hospital Jobs Vacancy 2018 for Clinical Nurse

·         Strong interpersonal & intercultural skills with an attention to detail


 Fluency in English and German is required

Tigrinya and/or Somali is an advantage

Previous and/or current experience in a similar project is an advantage.


The incumbent is expected to demonstrate the following behavioural and technical competencies



·         Accepts and gives constructive criticism.

·         Follows all relevant procedures, processes, and policies.

·         Meets deadline, cost, and quality requirements for outputs.

·         Monitors own work to correct errors.

·         Takes responsibility for meeting commitments and for any shortcomings.

Continuous Learning

·         Contributes to colleagues’ learning.

·         Demonstrates interest in improving relevant skills.

·         Demonstrates interest in acquiring skills relevant to other functional areas.

·         Keeps abreast of developments in own professional area.


·         Actively shares relevant information.

·         Clearly communicates, and listens to feedback on, changing priorities and procedures.

·         Writes clearly and effectively, adapting wording and style to the intended audience.

·         Listens effectively and communicates clearly, adapting delivery to the audience.

Creativity and Initiative

·         Actively seeks new ways of improving project or services.

·         Expands responsibilities while maintaining existing ones.

·         Persuades others to consider new ideas.

·         Proactively develops new ways to resolve problems.

Planning and Organizing

·         Sets clear and achievable goals consistent with agreed priorities for self and others.

·         Identifies priority activities and assignments for self.

·         Organizes and documents work to allow for planned and unplanned handovers.

·         Identifies risks and makes contingency plans.

·         Adjusts priorities and plans to achieve goals.

·         Allocates appropriate times and resources for own work and that of team members.


·         Masters subject matter related to responsibilities.

·         Identifies issues, opportunities, and risks central to responsibilities.

·         Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation.

READ ALSO:  VisionFund Micro-Finance Institution S.c. Jobs Vacancies 2018 for Financial Accountant I for Ejere & Sholla Branches - Jobs in Ethiopia

·         Persistent, calm, and polite in the face of challenges and stress.

·         Treats all colleagues with respect and dignity.

·         Works effectively with people from different cultures by adapting to relevant cultural contexts.

·         Knowledgeable about and promotes IOM core mandate.

·         Maintain a professional appearance and migrant-friendly demeanor at all times;


·         Actively contributes to an effective, collegial, and agreeable team environment.

·         Contributes to, and follows team objectives.

·         Gives credit where credit is due.

·         Seeks input and feedback from others.

·         Delegates tasks and responsibilities as appropriate.

·         Actively supports and implements final group decisions.

·         Takes joint responsibility for team’s work.

Technological Awareness

·         Learns about developments in available technology.

·         Proactively identifies and advocates for cost-efficient technology solutions.

·         Understands applicability and limitation of technology and seeks to apply it to appropriate work.

Resource Mobilization

·         Establishes realistic resource requirements to meet IOM needs.


•      Effective communicator, creative analytical thinker, active learner and strong team player.

How to Apply

Interested candidates are invited to submit their application/ motivation  letter enclosed with only detail CV written in English  via our e-mail address [email protected], by August 02, 2018 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!



  1. Susanna Whelihan August 30, 2018
  2. Luciano Emilio September 1, 2018
  3. Javier Dolecki September 2, 2018
  4. Starla Meredith September 5, 2018
  5. Shirlee Delmastro September 7, 2018
  6. Mohammed Kalley September 9, 2018
  7. Moses Capelli September 11, 2018
  8. Carmelia Amstein September 12, 2018
  9. Mildred Stroik September 14, 2018
  10. Ronny Twiest September 16, 2018
  11. Lana Belken September 18, 2018
  12. Beau Vangundy September 19, 2018
  13. Andrew Pleppo September 21, 2018
  14. Kareem Beesley September 23, 2018
  15. Ollie Loughridge September 26, 2018
  16. Dalton Sandburg September 26, 2018
  17. Kirby Doney September 26, 2018
  18. Angelic Mccurry September 26, 2018
  19. Edda Hofacker September 28, 2018
  20. Jorge Prow September 28, 2018
  21. Tequila Reppond September 29, 2018
  22. Beth Yocham September 29, 2018
  23. Roberto Lowen September 30, 2018
  24. Don Bicksler September 30, 2018
  25. Jorge Prow October 2, 2018
  26. Wesley Beldin October 2, 2018
  27. Mildred Stroik October 2, 2018
  28. Francine Eggart October 2, 2018
  29. Paul Zapico October 3, 2018
  30. Carey Sinner October 3, 2018
  31. Wilmer Helsel October 4, 2018
  32. Ervin Amores October 5, 2018
  33. Junie Zachry October 5, 2018
  34. Gary Costine October 5, 2018

Leave a Reply