Legal Consultant Position at International Foundation for Electoral System

PRIMARY FUNCTION/PURPOSE:  

The Office Administration Consultant is expected to provide office administrative support to the Political Parties Liaison Office (hereinafter ‘PPLO’)

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment.

MAJOR DUTIES & RESPONSIBILITIES:

• Greet, direct and provide relevant information to PPLO visitors.
• Receive and handle requests or queries from political party representatives that come to the PPLO.
• Take the necessary administrative steps to address political parties’ requests and queries, depending on the nature and urgency of the matter.
• Provide logistics for events, such as conferences, workshops, seminars, luncheons and meetings organized by the PPLO.
• Support the preparation and assembly of briefing materials for events, as needed.
• Maintain a calendar of events for the PPLO.
• Develop a good working relationship with relevant departments within the NEBE to better liaise on events or activities that bring political parties together.
• Become familiar with the NEBE’s work with political parties including the laws that regulate its relationship with political parties.
• Serve as a resource to political parties seeking information or updates from the PPLO.
• Monitor changes within NEBE’s work or operations that are relevant to political parties and communicate them to parties accordingly.
• Support the preparation, publication and dissemination of information materials to political parties.
• Other duties as assigned.

SKILLS & SPECIFICATIONS

• Ability to establish, maintain and foster positive and harmonious working relationships.
• Ability to work effectively both independently and in a team environment.
• Ability to remain highly organized while handling multiple tasks under tight deadlines.
• Demonstrate initiative, good judgment, and resourcefulness.
• Not be a member of any political party.
• Willingness to adhere to all principles of confidentiality.
• Ability to conduct the work with integrity and good ethics.
• Strong oral and written communication skills.
• Strong command in more than one NEBE working language preferred.

EDUCATION & QUALIFICATIONS:

• Bachelor’s Degree in Management, Public Administration, International Relations or a related field required.
• Six years of experience working in a similar position required.
• Proficiency in Word, Power point, Outlook and Excel

LANGUAGE SKILLS:  Fluency in English and Amharic required; strong command in more than one NEBE working language preferred.