Manager – Admin Services Vacancy at Repi Soap & Detergent PLC

Repi Soap & Detergent PLC hereby invites applications from Ethiopia for a Vacancy as a Manager – Admin Services at Repi Soap & Detergent PLC. The application will close on 2 October 2020.

Location: Addis Ababa

Repi Soap & Detergent PLC advertised posts are as follows:

Job Description

Job Purpose

Manager- Admin Services will be responsible for planning, directing, and overseeing facility Services, which includes food service, transport service, security, cleaning, gardening, utility, office & common spaces repair and maintenance services and other services that needs of the company, employees and visitors are met accordingly.

Essential Duties and Responsibilities

Fleet Management

  • Establishing and Maintaining vehicle management and relevant administration manuals
  • ensure efficiency and effective transport services to achieve company transport objectives
  • Lead the process of vehicles scheduling planning in collaboration with user departments
  • Monitor the quality, cost and efficiency of fleet management
  • Ensure maximum availability of vehicles for the company day to day business needs i.
  • Monitor and control vehicles to maximize efficiency in usage of fuel and regular maintenance costs
  • Ensure timely submission of activity plan and their timely performance reports to HR Director
  • Ensures all drivers adheres to the company fleet Management Procedure and vehicle reports submitted on time with required quality
  • Ensures the organization is operating in a legal framework of the country and as per the insurance procedure
  • Establish and maintain Fleet Management manual, review vehicle logs sheet, periodical servicing vehicle investigate, monthly fuel consumption report etc
  • Oversee the outsourced staff transportation service, ensure that they are on schedule and in case of any breakdown, alternative arrangements are made for smooth movement of staff

Facility Management

  • Manage the overall services provided within the facility and create a suitable environment for the purpose and needs of the facility, such as office building, seat arrangement, waste disposal, parking lots and other welfare areas such as cloth changing room, toilets & shower
  • Responsible for the overall security managements of the compound and ensuring that employees are aware of the procedures on access control system of the company.
  • Analyze and evaluate security operations and identify risks and look an opportunity for improvement, communicate security status, updates, actual and potential problems
  • Draw up regular meeting schedules and set routine program of work for security guards, cleaning & gardening staff to ensure consistently meet high standards of service.
  • Responsible for keeping the company’s office premises, furniture and fixtures working smoothly and efficiently
  • Responsible for the planned and ad hoc maintenance and upkeep of the office and equipment including the required safety checks
  • Determine whether maintenance should be undertaken in-house or by commissioned contract services and to assist in the selection of contract services where appropriate, through consultation with HR Director
  • To be responsible for ensuring the safe and efficient operation of all office-related mechanical, electrical, sanitarian services are properly working.
  • Conduct regular up-keep checks in the office premises for any civil maintenance related works (walls, doors, windows, and walk-ways, etc.) are maintained in proper manner
  • Prepare and implement re-orientations of office furniture/open plan workstations, office relocations and changes as required by the user and management team.
  • Coordinate office modification works with the other Contractors’ personnel, carry out any other maintenance related works in offices as instructed by HR Director
  • Supervise maintenance and repair of welfare facilities and equipment and oversee their refurbishment and renovations
  • Inspect structure of building/offices and determine if repairs are needed
  • Manage and oversee the availability of resting room sanitarian supplies, repair and maintenance parts and replenish on time
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 Food Services Management

  • Ensure the efficient and professional operation of the food services unit
  • ensuring compliance with company standards in all areas of operations
  • ensure proper menus are used for food production
  • Ensure all resource for food production are in place on time, stock are controlled and kept as per the standard
  • ensuring compliance with hygiene and health and safety legislation/guidelines.
  • Design and propose mechanize to collect & measure customer satisfaction
  • Manage and oversee the availability resting room sanitarian supplies and replenish on time
  • and lounge spaces and ensure drinking water and refreshment stands are adequately stocked and maintained.
  • Propose changes required to upgrade the food serves
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Other Admin Services

  • Ensure that all statutory elements of Environment, Health and Safety (EHS) are implied and followed in the Admins Services team
  • Prepare Admins services reports on time and with the required details
  • Propose new ideas and participate in the development of HR procedure manuals
  • Ensure monthly payment for outsourced services are verified and made on time
  • Initiate cost saving initiative and share proposal to the HR Director’s review
  • Lead and supervise the his/her direct reports
  • Ensures that a smooth relation is created with the concerned government offices such as police,
  • Manage and review service contracts to ensure the company needs are being met
  • Follow on time renewal of service contracts such as Guest house, security & cleaning services
  • Develop and train staff performance management,
  • prepare and reviews Admin Services -related budgets, and give an input for HR Director to incorporate with the annual HR budget
  • Participate on the interviewing and hiring process of Admin Services employees
  • Handle certain administrative tasks, such as preparing month payment for outsourced services, utility payments, Admin Service team over time, performance appraisal and prepare reports and share to the HR Director
  • Supervise the day to day performance of subordinate, and conduct annual performance appraisal of his/her direct reports and out sourced (cleaning, gardening, security) services
  • Monitor and supervise the work of the third party agencies
  • Receives employees’ complaints and resolve them with section heads.
  • Perform other duties as required by the office
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Job Requirements

  • BA degree in business administration management or Logistics / supply chain management or relevant fields
  • 8 years of experience within a multinational/local corporation in a similar position
  • Good interpersonal skills, adaptability, flexibility and ability to prioritize tasks
  • Effective written and oral communication
  • Innovative and problem-solving skills and capacity to deliver under pressure.
  • Strong people and client relationship skills
  • Collaboration skills, being driven to work with others and able to build strong working relationships
  • Ability to work and communicate professionally, with internal and external customers
  • High level of commitment and working with minimal supervision·

How to Apply

Candidates who fulfill the above qualification can send cover letter and CV (maximum 3 pages) only by email to meseret.habtamu@et.wilmar-intl.com

The last application date is October 2, 2020

NB. Only short-listed candidates will be contacted 

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