The Cashier is responsible for organizing and coordinating payments in PIN offices in order to ensure smooth implementation of activities and effective and efficient utilization of projects’ resources for intended purposes. A Cashier is a person who manages office and payments, provides financial support (payments and data encoding etc.).

1.      Management of the cash box in Addis Ababa office

 ·       Collect money request for upcoming week from project managers on Mondays morning.

·       Request written approval (PAF) for petty cash from Senior Finance Officer .·       Collect petty cash from the bank in accordance with security rules and upon signed approval (PAF).

·       Issue payment, advances and advance clearances only upon proper documentation is received with all necessary approvals and signatures.

·       Manage cash transaction only if it is recorded to Navision.

·       Keep maximum of 120 000 ETB in safe cash box.

·       Prepare physical cash count on weekly bases on Fridays before closing office hours and store it in ELO.

·       Send via email a soft copy of cash count excel to Senior Finance Officer  on weekly bases on Fridays before closing office hours

2.      Management of invoices related task in Addis Ababa office

·       Collect all relevant documents which are related to invoices from project staff or directly from vendors if needed.

·       Check that invoices includes all necessary attachments such as receipt, PV, PR, GRN etc.

·       Issue cheques and manage bank transfers upon proper approval (signed PAF or finished workflow in ELO).

3.      Admin support of the office and the projects

·       To pay taxes prepared on monthly bases

·       To issue the contribution of staff’s PE/PF prepared on monthly bases

·       To support financial and project staff with minor tasks and request on regular bases

·       To keep evidence of all financial documents taken over by finance department updated and on visible and accessible place.

·       Scanning of all originals of accounting documents and their storage in ELO

·       Proper archiving of all financial documents

·       Copying and scanning of other documents

·       Online entrance of all relevant accounting documents into the Navision on daily bases

·       Performs any other related duties as assigned by supervisors.

1. • Minimum Diploma in Finance, Accounting and other related fields of studies
   • Minimum of 4 years of relevant experience in Finance (Cashier or Accountant).
   • Strong writing, reporting and communication skills
   • Good command of MS Package (Word, Excel, Power Point and Outlook) especially Excel (will be tested during the interview)
   • Fluency in English and Amharic, both written and spoken

Preferably

1. • Experiences with NGO sector
   • Experiences with team management
   • Strong interpersonal and communication skills;
   • Experiences with some accounting software (Navision and ELO management).
   •  3 strong references (will be crosschecked)