Right To Play is a global organization committed to improving the lives of children and youth affected by conflict, disease and poverty. Established in 2000, Right To Play has pioneered a unique play-based approach to learning and development which focuses on quality education, life skills, health, gender equality, child protection and building peaceful communities. With programming in 18 countries, Right To Play transforms the lives of more than one million children each week, both inside and outside of the classroom. In addition to our work with children, Right To Play advocates with parents, local communities, and governments to advance the fundamental rights of all children.

Right To Play is headquartered in Toronto, Canada and has operations in North America, Europe, the Middle East, Africa and Asia. Our programs are facilitated by more than 550 international staff and 15,800 local volunteer Coaches.

The Africa Regional Office located in Kampala, Uganda, supports 8 country offices including; Burundi, Ethiopia, Ghana, Mali, Mozambique, Rwanda, Uganda and Tanzania.

The Ethiopia Country Office is currently seaching  for a qualified and self-driven candidate to join a team of professionals in Ethiopia as a Human Resources and Administration Coordinator.

JOB SUMMARY:

The HR and Administration Coordinator reports directly to the Country Director and technically to the Regional Human Resources Manager on HR issues and the Finance Manager on finance issues. The incumbent’s main role is to provide HR services to the Human Resources, facilitate the recruitment and selection of staff, support the capacity building and development of staff. He/she is also responsible for the administration functions within the country.

PRIMARY RESPONSIBILITIES:

Job Responsibility #1: Human resources management (60% of Time):

• Recruitment and selection
• Prepares and circulates vacancy announcements on a variety of platforms,
• Collects and screens applications, develops shortlists and manages communications with candidates.
• Coordinates and participates in interviews and writes interview reports.
• Conducts reference checks and notifies candidates about the results of the selection process.
• Prepares job offers, contracts and related documentation.

Staff orientation

• Facilitates office arrangement and working resources of staff.
• Schedules introduction of new hire to existing staff.
• Takes the new hire through the RTP policies and procedures.
• Ensures that the supervisor takes the new hire through an onboarding process.
• Ensures that the new employee signs on the health insurance and other legal documentations.

Staff files

• Manages staff personal files and ensures that all necessary documents are included, updated and properly filed.
• Ensures strict confidentiality of all staff personal files.
• Monitors staff contracts and probation periods and ensures that contracts are renewed/terminated as needed, and staff are confirmed in their jobs or otherwise in a timely and legal manner.

Leave/vacation management

• Compiles the vacation schedule of staff for the years and monitors the schedule to ensure that all staff are able to take their vacation during the year.
• Administers and monitors staff vacation, sick leave and other kind of leaves and updates the Regional HR Manager on monthly basis.

Payroll and HR Information management

• Completes the payroll change request form and ensures that HR information are accurate and communicated to the Finance Officer on time.
• Compiles and reports on HR metrics such as recruitments, headcount, and turnover.

Performance management and staff development

• Coordinates the performance management cycle and with the support of the RHRM ensures that mid-year reviews are carried out.
• Supports supervisors and staff in the end of probation or annual performance reviews ensuring proper documentation of performance appraisals.
• Supports supervisors to identify training needs or performance gaps of staff.

Employee services

• Serves as the liaison between the Health Insurance provider and RTP staff.
• Administers departure procedures in case of resignation or termination or end of contract.
• Updates staff on HR matters and policies as well as procedures and also ensures staff enquiries are addressed.

General HR

• Supports the CD in developing Emergency and Evacuation Plans including evacuation procedures for staff in the Country and project locations.
• Maintains liaison with other international agencies or partners of RTP on Human Resources related matters.

Job Responsibility #2: Administrative support (25% of Time):

• Creates, maintains and manages the Country Office filing system.
• Manages Country Directors’ correspondence including receiving and sorting letters as well as drafting correspondence.
• Updates and distributes key organizational information such as holiday schedules and staff contact lists to the staff.
• Acts as a focal point person for internal and external requests for information and communications materials and direct these queries to the relevant staff.
• Manages Country Directors’ calendar and ensures its maintenance based on agreed priorities including scheduling time for essential tasks.
• Creates and/or compiles draft agendas and briefing materials for upcoming meetings.

Job Responsibility #3: Finance support (10% of Time):

• Keeps, manages and disperses the petty cash and pay or reimburses invoices and receipts according to the established petty cash policy.
• Accounts for all petty cash expenditures and prepares replenishment requests when two-thirds of the money is spent.
• Prepares documents for cash payments as authorized by the respective RTP staff in accordance with RTP financial procedures.

Job Responsibility #4: Performs other duties as assigned. (10% of Time):

MINIMUM QUALIFICATIONS (must have):

EDUCATION/TRAINING/CERTIFICATION/EXPERIENCE REQUIREMENTS:

• Bachelor’s degree in Human Resources, Social Sciences, Management, Public Relations or other related discipline
• 3 years’ experience with I/NGO in the country of operation including HR administration.

DESIRED QUALIFICATIONS (Asset to have):

• Professional certification in HR and or Master’s degree in HRM/HRDCPA, ACCA or CMA or other related designations.
• Knowledge and understanding of local employment standards, occupational health and safety and human rights legislation.
• Strong MS office and the ability to use technology to collaborate across a global organization.
• Knowledge of principles and procedures for staff recruitment, selection, training, compensation and benefits, job design, labor relations and negotiation, and Human Resources Information Systems.
• Good conflict management skills.

COMPETENCIES/PERSONAL ATTRIBUTES:

• Excellent communication and interpersonal skills.
• Excellent planning and organizing skills.
• Ability to support multi-cultural staff.
• Ability to maintain confidentiality and foster trust and respect.
• Self-motivated, highly organized and detail oriented.
• Flexible, comfortable with deadlines and able to work well under pressure.
• Ability to support a large number of people.
• Comfortable with ambiguity; ability to analyse the situation and come up with solutions.
• Ability to take an impartial stand on HR issues and recommend courses of action based on merits

SPECIAL CONDITIONS:

• Ability to travel locally and internationally is required

Contract Duration:    Long term engagement based on performance and availability of funds