Save The Children Jobs Vacancies 2018 for Awards Management Coordinator – Jobs in Ethiopia
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Save The Children Jobs Vacancies 2018
Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.
Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behavior towards children both in their private and professional lives.
Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.
|Job Title||Award Management Coordinator|
|Place of Work||Addis Ababa|
|Monthly Salary in ETB||As per the organization scale|
|No. of Positions||01|
The purpose of this post is support the Award Management Director and Award Managers in the planning, securing and managing of both development and humanitarian awards. The position plays a lead role in award information management and shares and coordinates information across departments.
Under the direction of an Award Manager, the Awards Coordinator will be responsible for ensuring that the SCI programme adheres to all its award management obligations internally within Save the Children and externally with donors. This will include financial and narrative reporting relating to donor awards and data quality in the Award Management System. This position is specifically responsible for assigned awards, and will ensure compliance with financial and administrative requirements, donor specific requirements and to make recommendations for improvements.
This role will work closely with Program Implementation/ Operations, PDQ and Finance on proposals, financial and narrative reporting, monitoring and analysis, and compliance processes. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to: (insert job title of the Post holder line manager)
Staff reporting to this post: (use this section to indicate the number of staff the Post holder will be responsible for & include & update organigram below)
Role Dimensions: (e.g. complexity, relationships, communication with stakeholders)
KEY AREAS OF ACCOUNTABILITY
Developing self and others; Working effectively with others
Build relationships with other teams to support the resolution of issues and coordination of deliverables i.e. reports
Support the delivery of capacity building to other teams in the CO and to Partner organisations
Build relationships with the region and centre and support in the escalation of issues if required
Communicating with impact, negotiation and coordination
Engage with and coordinate across multiple stakeholder groups to support the development of high quality proposals
Support the development of high quality proposals through planning and coordination with PDQ, Finance and other teams
Coordinate and review donor reports including adequate planning to ensure deadlines are met
Communicate and coordinate with Member contacts to understand and record any changes related to donor compliance requirements and reporting dates
Facilitate award kick off meetings, including a focus on donor requirements and ensure these occur at the start of each award
Compliance (systems, processes, donor)
Understanding of SCI processes and other key donor requirements and communication and adherence to these
Understanding of the Award Management System (AMS) and reporting functions, and ensure AMS is up to date to drive data quality
Accountable for driving AMS data completeness and quality for relevant awards
Support kick off meetings led by the Award Manager and the communication of compliance requirements across the CO
Monitoring and analysis
Critical review of proposal budgets to identify budget lines for review or omitted costs
· Work with Operations team and budget holders to develop budgets
· Financial analysis skills to perform award monitoring processes, highlight financial issues to Overseers and Budget Holders and perform further analysis to resolve issues identified
· Understanding of DRC budget codes and ability to work with Program team to determine appropriate structure
· Knowledge of donor budgeting formats to support budget holder understanding
Portfolio management and strategy
Support AM Manager to perform portfolio level monitoring and analysis and follow up issues identified and resolve these
Produce management reports and escalate identified portfolio issues in a timely manner
Support Award Manager on the regular award review processes on designated awards
- Professional qualification in Business, International Development, Finance/Accounting or similar
EXPERIENCE AND SKILLS
- BA degree in International Development, Business Administration or Finance
- Minimum 5 years relevant experience
- Good experience in planning, coordinating and implementing work activities
- Highly developed interpersonal and English communication skills including influencing, negotiation and coaching
- Experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, ECHO, DFID, CIDA, SIDA etc.)
- Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those applying partnership approaches
- Strong analytical skills and strategic planning abilities. Computer literacy and excellent documentation skills are a must
- Ability to proactively identify issues and problem solving skills to address these
- Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
- Excellent time management and planning capacity
- Availability and willingness to work extra hours during times of humanitarian responses
- Qualified female candidates are highly encouraged to apply
Additional job responsibilities
- The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
How to Apply
Interested applicants who meet the MINIMUM requirements should send the following through Kamil.Bashir@savethechildren.org on or before September 13, 2018
- A CV (not more than 3 pages)
- A cover letter (not more than one page)
- A one-page table summarizing your educational background, work experience, technical skills and competencies to facilitate the screening process. Refer the vacancy announcement while doing this.
Please DO NOT SUBMIT copies of transcripts, academic degrees or recommendation letters with the application. You will provide them upon request. PLEASE MAKE SURE YOU STATE THE CODE OF THE VACANCY ON THE SUBJECT OF YOUR EMAIL. Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children. We undertake rigorous procedures during the recruitment process including background checks to ensure that only people suitable to work with children are allowed to join our organisation and all candidates will therefore be subject to this scrutiny In the selection of its staff, Save the Children is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities. Note: All travel costs should be covered by the applicant if invited for written exam or interview.