Our Company, Zokida Consult Plc is currently working with Resel PickPick ICT PLC on launching a new meter taxi, called PickPick Taxi on the streets of Addis Ababa.

Zokida is the technology consulting partner of PickPick Taxi, unlike the conventional meter taxis in Addis, Pickpick taxis are equipped with high-end technology tools that offer high-class experience and comfort to passengers. In addition, all taxis will be monitored centrally at Zokida Consult offices with further related tasks. Hence, to successfully launch and operate this project we are looking for professionals to work with us.

Job brief

We are looking for an experienced executive secretary to join our team. Responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Responsibilities

·         Provide administrative and clerical support to departments or individuals.

·         Schedule meetings and arrange conference rooms.

·         Manage travel and schedule.

·         Handle information requests.

·         Prepare correspondence and stuff mail into envelopes.

·         Arrange for outgoing mail and packages to be picked up.

·         Prepare statistical reports.

·         Manage spreadsheets.

·         Greet and receive visitor.

·         Prepare confidential and sensitive documents.

·         Coordinates office management activities.

·         Determine matters of top priority and handle accordingly.

·         Prepare agenda for meetings.

·         Plans events and volunteer activities.

·         Maintain office procedures.

·         Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.

·         Operate office equipment, such as photocopy machine and scanner.

·         Relay directives, instructions and assignment to executives.

·         Receive and relay telephone messages.

·         Direct the general public to the appropriate staff member.

·         Maintain hard copy and electronic filing system.

Requirements

• BA Degree in Office Management, Secretarial Science and related fields
• 1 year and above relevant experience   

·         Must possess good computer skills in the Microsoft Office Environment

·         Ability to work with minimum supervision and handle multiple assignments

·         Ability to work under pressure in very demanding environment

·         Effective in handing office management and administrative work and very good customer handling skill

Teamwork skills with a problem-solving attitude