The purpose of the Storekeeper II’s position is to receive, record, store and issue goods, commodities against documents. She/he maintains records of all incoming and outgoing goods in bin cards.  Requests for the purchase of items, when they are out of stock. She/he also files properly all documents such as purchase requisitions, purchase orders, store receiving and issue voucher, suppliers packing lists or delivery order.

II. RESPONSIBILITIES AND TASKS:

Job Responsibility #1: Requesting, Receiving and Stocking:

§  Establishes the maximum and minimum stock level for each stock item as required;

§  Requests the purchase of materials when they are below the minimum stock level;

§  Undertakes appropriate inspection, counting, weighing of materials, supplies, commodities, etc. received through purchase or donation;

§  Receives goods against official Goods Receiving Note (GRN);

§  Checks goods against purchase orders, suppliers invoices and or packing lists, and ensures that the goods are in good condition before receiving them;

§  Whenever there are missing, damaged, broken or spoiled items, reports immediately to the Supervisor, and writes the condition on the relevant goods receiving note;

§  Keeps under his/her custody all materials, supplies, spare parts, commodities, fixed assets, etc. of the organization;

Job Responsibility #2: Issuing:

§  Issues materials, supplies, commodities, etc. to requisitioning departments/units upon receipt of duly signed store material requisition;

§  Dispatches all items/commodities against official Store Issue Voucher.

Job Responsibility #3: Store Management:

§  Responsible for safeguarding monetization commodity amounting 2500-3000 MT per annum;

§  Designs appropriate storage arrangements in the stores for efficient utilization of the available space, and to allow easy movement of people in the store;

§  Gives identification labels to shelves or racks.  Sorts out all goods received by types and according to their classifications, and stores them, allocating available space of the store economically and diligently, reduces holding goods and minimizes material damages;

§  Ensures the security of materials in the store against damage, theft, deterioration, pilferage, hazards, such as dirt, fire, rain water, etc. and makes sure that necessary protective equipment and chemicals are provided for and the store is kept neat and clean;

§  Identifies and reports slow moving dead or obsolete inventory items;

§  Takes physical inventory count annually and during the year at regular intervals to ensure that physical inventory and bin card balances always tally;

§  Supervise loading, unloading of items/commodities and performance of laborers;

§  Informs the supervisor of any storage problems.

Job Responsibility #4:  Recoding, Reporting and Documentation:

§  Records all incoming and outgoing goods in bin cards.  Bin cards are to be stuck or hung on the shelves to facilitate identification and inventory counting;

§  Files properly all documents such as purchase requisitions, purchase orders, store receiving and issue voucher, suppliers packing lists or delivery order;

§  Periodically check records against stocks held and submits report;

§  Identifies and reports dead or obsolete inventory items.

§  Maintains an accurate record of all-stock movements and current balances;

Job Responsibility #5: Performs other incidental duties as assigned.

A)      EDUCATION/TRAINING

Required:

§  Diploma in supplies Management.

B) EXPERIENCE:

Required:

§  3-4 years of relevant work experience.

Desired:

§  Computerized Inventory Management.

C) TECHNICAL SKILLS

Required:

§  Warehouse management skills;

§  Good memory and organizational skills;

§  Good skills in computer applications;

§  Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS and participatory approach.

D)      COMPETENCIES

Respect, accountability, courage, excellence, building partnership, developing teams, contributing to team success, stress tolerance, facilitating change, planning and organizing, managing performance for success, adaptability.