CENTER for VICTIMS of TRAUMA Recruitment 2018 – Finance/Human Resources Officer

General Description of Role

The Finance/Human Resources Officer based in Gambella will report to the Zonal Manager. Finance/HR Officer will play a key role in ensuring smooth operation of the CVT Ethiopia’s field operation in Gambella, ensuring uniform and correct application of internal financial and human resources policies and procedures within CVT Ethiopia.

Main Responsibilities

Finance

• Ensure compliance with Ethiopian, donor’s, and CVT’s requirements on financial spending and documentation.
• Maintain Petty Cash account, and disburse necessary cash for expenses upon verification that necessary authorizations are obtained.
• Keep track of spending and budget, and work with relevant parties to ensure that the program does not run out of cash.
• Ensure correct procurement process is followed.
• Perform cash counts on a monthly basis.
• Verify periodically the market price for various supplies.
• Ensure all necessary documentations are gathered, and each transaction is documented both in paper and in accounting software correctly.
• Execute payments through checks and transfers up on prior authorization and approval of the CD or ZM.
• Calculate salary and benefits, and make timely payments upon verification.
• Keep organized and secure filing system for all financial documents, both in hard and soft copies.
• Assist ZM and CD in producing monthly financial report.
• Put together finance documentation for HQ submission.
• Draft monthly projection in collaboration with relevant parties.

Human Resources

• Ensure implementation of CVT policies, including working hours and workplace behaviors.
• Implement disciplinary measures, in consultation with direct supervisors and senior management.
• Distribute, verify, and collect timesheets for all staff.
• Ensure tax and benefits are correctly calculated, and the payments are made on time.
• Conduct recruitment process, including posting advertisement, drafting job description and contracts, organizing and participating in interviews, and providing orientation for new hires.
• Maintain personnel file and keep track of employment contracts.
• Plan and keep track of staff leave and other absences.

Administration

• Provide supervision for housekeeper.
• Preform any other duties as assigned by the ZM

Required Qualifications

• BA Degree in Accounting or other related field.
• Minimum 5 years of experience working in a similar setting for INGOs.
• Advanced knowledge of Microsoft Office software and at least one accounting software.
• Fluency in English, Amharic, and Nuer.  Other languages spoken by South Sudanese such as Arabic highly desirable.
• Ability to work independently and in a team of diverse backgrounds.
• Excellent communication, organizational, people management, and analytical skills.
• Detail- and result-oriented, self-starter, adaptable, and committed to humanitarian work.

Terms of Employment: Initial contract from early December, 2018 (or sooner) through August 31, 2019 (45 days of probationary period) and with a possibility of continuation thereafter depending on the funding availability.  The position is dependent upon project approval.