International Organization for Migration Jobs Vacancies 2018 for Information Management Assistant (Dtm Registration)
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Applications are invited from suitably qualified applicants for the International Organization for Migration Jobs Vacancies 2018. Interested applicant(s) ought to follow the details and procedures on this page to secure this opportunity.
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International Organization for Migration Jobs Vacancies 2018
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy.
Background
The Displacement Tracking Matrix (DTM) is a system to track and monitor population mobility. It is designed to regularly capture, process, and disseminate various layers of information to provide a better understanding of the evolving needs of a displaced population, on site or en-route. Since 2015, the International Organization for Migration (IOM) Special Liaison Office (SLO) in Addis Ababa works with the Government of Ethiopia and Humanitarian Partners to conduct internal displacement monitoring in multiple regions (Afar, Amhara, Gambella, Hareri, Oromia, SNNP and Somali) of Ethiopia. The European Commission for Humanitarian Aid and Civil Protection (ECHO) and the Office of U.S. Foreign Disaster Assistance (OFDA) funding the project.
Core Functions / Responsibilities:
Under the general supervision of the DTM Officer and direct supervision of Information Management Officer (DTM), the successful candidate will specifically undertake:
1. Support the administration of IOM’s database systems to gather and process information required for DTM’s (biometric) registration systems.
2. Support IOM’s data management and IT systems in the field for its registration activities.
3. Assist in data and information processing and analysis, providing recommendations for further technology integration possibilities upon the implementation of the developed system.
4. Liaise with the IMO and Senior Database Officers to provide timely intervention in case of any system irregularities that may occur during field operations.
5. Support with technical and information-sharing meetings regarding the design and use of the developed database systems.
6. Support the implementation of IOM ITC Standards, policies and guidelines, in particular with regards to the databases and information systems being developed or implemented.
7. Assist in documenting, developing and delivering user manuals and training programmes for the developed and tested databases and systems.
8. Support the main data flow processes for the effective collection, storage, processing, and analysis and reporting of the data.
9. Monitor the required performance of the developed databases and systems to prevent and minimize downtime or service interruptions; coordinate planned systems (Software/Hardware) upgrades when necessary, and daily monitor adequate completion of databases and systems backups.
10. As required, to provide remote or onsite technical support for all IOM locations in Ethiopia as necessary in relation to the implementation of the developed databases and systems.
11. Participate in training, seminar, workshop, and technical meeting to develop the capacity of the staff members and the stakeholders concerned, when necessary and more specifically provide training (including training of trainers) to the intended users of the database systems regarding the design and the application of the database systems.
12. Perform such other duties as may be assigned.
Job Requirements
Required Qualifications and Experience
Educational Qualification
B.A/BSc Degree in IT, Information Management, Business, Social Science or other related field.
Professional Experience
Knowledge and use of Geographic Positioning System (GPS) is an advantage.
· Experience working with individuals at community level, thorough knowledge of rural areas of Ethiopia and willingness to work in remote areas
· Five year of experience for degree holders working with International NGOs
· Ability to transfer skills and knowledge on data collection, processing and analysis
· Flexibility to perform and deliver in difficult and rapidly changing situations essential
· Knowledge of Open Data Kit (ODK) technology to facilitate and speed up data processing is an advantage
· Proven experience of planning activities and managing human resources
· Works effectively with clients and stakeholders
· Plans work, anticipates risks, and sets goals within area of responsibility
· Displays mastery of subject matter
· Contributes to a collegial team environment
· Incorporates gender related needs, perspectives, and concerns, and promotes equal gender participation
· Displays awareness of relevant technological solutions
· Works with internal and external stakeholders to meet resource needs of IOM/EPC
Languages
Thorough knowledge of English & Amharic
Knowledge of the region is an advantage.
Competencies
The incumbent is expected to demonstrate the following behavioral and technical competencies
Accountability – takes responsibility for action and manages constructive criticism
Client Orientation – works effectively well with client and stakeholders
Continuous Learning – promotes continuous learning for self and others
Communication – listens and communicates clearly, adapting delivery to the audience
Creativity and Initiative – actively seeks new ways of improving programmes or services
Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
Performance Management – identifies ways and implements actions to improve performance of self and others.
Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
Professionalism – displays mastery of subject matter
Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
Technological Awareness – displays awareness of relevant technological solutions;
Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to Apply
Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via our e-mail address [email protected], by September 06, 2018 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who does not follow the required application procedure will automatically be disqualified from the competition.
Only shortlisted candidates will be contacted.
We strongly encourage qualified women to apply!
