Admin Assistant Vacancy at TAJIR REAL ESTATE PLC

DUTIES AND RESPONSIBILITIES

• Serve visitors by greeting, welcoming, directing and announcing them appropriately
• Answer, screen and forward any incoming phone calls while providing basic information when needed
• Receive and sort daily mail/deliveries
• Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
• Update appointment calendars and schedule meetings/appointments
• Perform other clerical receptionist duties such as filing, photocopying, ordering, faxing etc.
• Check the functionality of office equipment like photo copy, telephone line, fax and internet
• Manage and control cleaners activities as per cleaning service agreements
• Requesting and distribute Stationery and cleaning materials to departments and employees.
• Assist the Top level and middle level management in overall clerical/ Secretarial duties.
• Maintains petty cash fund of the office in compliance of Tajir procedure.
• Demonstrates the ability to read and comprehend instructions, correspondence and memos.
• Maintain filing system both soft and hard copy for the office based on Tajir filing system.
• Facilitate Tajir staff meeting and training room, etc.
• Handles incoming mail, parcel and postage from general post office or liaison officer and DHL, EMS, etc. register and dispatch to appropriate staff member. Receive and sort daily mail/deliveries/messages.
• Receives all incoming and outgoing official correspondences, letters, memos, from governmental/ non-governmental offices and read, Register, classify and direct to concerned department/person.
• Managing utilities and other related payment
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Handle confidential documents ensuring they remain secure
• Prepare invoices and provide assistance in bookkeeping
• Making sure the office condition is maintained well and arranging necessary repairs
• Performs other duties as assigned

Education: Diploma/Degree in secretarial science, office Management, Marketing and related fields

Experience:  Two/Three years on similar experience

• Experience on Customer service and service area is advantageous

knowledge, skills, experiences:

• Administration Skill
• Excellent interpersonal & communication skill
• Have basic computer skills and willing to work under pressure
• Team Working
• Creating attractive working environment
• Proven working experience in similar roles
• Proficient with Microsoft Office Suite
• Professional appearance
• Solid communication skills both written and verbal