Admin Assistant Vacancy at TAJIR REAL ESTATE PLC

TAJIR REAL ESTATE PLC hereby invites applications from Ethiopia for a Vacancy as an Admin Assistant at TAJIR REAL ESTATE PLC. The application will close on 30 September 2022.

Location: Bole, Addis Ababa

TAJIR REAL ESTATE PLC advertised posts are as follows:

DUTIES AND RESPONSIBILITIES

  • Serve visitors by greeting, welcoming, directing and announcing them appropriately
  • Answer, screen and forward any incoming phone calls while providing basic information when needed
  • Receive and sort daily mail/deliveries
  • Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
  • Update appointment calendars and schedule meetings/appointments
  • Perform other clerical receptionist duties such as filing, photocopying, ordering, faxing etc.
  • Check the functionality of office equipment like photo copy, telephone line, fax and internet
  • Manage and control cleaners activities as per cleaning service agreements
  • Requesting and distribute Stationery and cleaning materials to departments and employees.
  • Assist the Top level and middle level management in overall clerical/ Secretarial duties.
  • Maintains petty cash fund of the office in compliance of Tajir procedure.
  • Demonstrates the ability to read and comprehend instructions, correspondence and memos.
  • Maintain filing system both soft and hard copy for the office based on Tajir filing system.
  • Facilitate Tajir staff meeting and training room, etc.
  • Handles incoming mail, parcel and postage from general post office or liaison officer and DHL, EMS, etc. register and dispatch to appropriate staff member. Receive and sort daily mail/deliveries/messages.
  • Receives all incoming and outgoing official correspondences, letters, memos, from governmental/ non-governmental offices and read, Register, classify and direct to concerned department/person.
  • Managing utilities and other related payment
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices and provide assistance in bookkeeping
  • Making sure the office condition is maintained well and arranging necessary repairs
  • Performs other duties as assigned
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Job Requirements

Education: Diploma/Degree in secretarial science, office Management, Marketing and related fields

Experience:  Two/Three years on similar experience

  • Experience on Customer service and service area is advantageous

knowledge, skills, experiences:

  • Administration Skill
  • Excellent interpersonal & communication skill
  • Have basic computer skills and willing to work under pressure
  • Team Working
  • Creating attractive working environment
  • Proven working experience in similar roles
  • Proficient with Microsoft Office Suite
  • Professional appearance
  • Solid communication skills both written and verbal

 

How to Apply

Interested applicants who meet the minimum requirements, should send their well-prepared Cover letter and CV only, through the following email address:  [email protected] or ethiojobs.net. Please do not forget to mention the position title on the subject matter of your email. Only Female candidates are qualified to apply.

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No additional documents are required at this stage.

Tajir will conduct an interview and other relevant assessments as it comes. 

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