The Harvard T.H Chan School of Public Health is implementing the Fenot: Achieving Excellence in Primary Care project, through a partnership with the ABH Inc. PLC. Fenot seeks to improve the performance of the Ethiopian primary healthcare system through improving the use of data and evidence for decision-making and policy matters, strengthening health financing, and engaging the regions to improve the equity, efficiency and quality of primary care through improved use of evidence.

Fenot project seeks an administrative assistant to provide support to a team of 4 project staff based in Addis Ababa, as well as regional and seconded staff. The position will support the ABH Office Manager and Fenot Deputy Director for Implementation in support of Fenot’s activities.

Purpose of the position:

• To perform administrative and logistics work for the Fenot Project, supporting both Addis Ababa-based as well as regional activities, and supporting the operations of the office.

Major Responsibilities:

Financial:

• Request and compare quotes from vendors and service providers
• Support the ABH finance staff in preparing payments and managing financial documentation
• Support the ABH staff in tracking project expenditures against the budget
• Assist other activities as assigned

Logistics and Administration

• Serve as the office coordinator, responding to requests from staff, ensuring availability of supplies, and overall office maintenance
• Arrange local and international travel, accommodations, meeting venues, purchasing, and other logistics in support of project activities
• Organize workshops and trainings in Addis Ababa and in regions
• Develop and maintain local office policies and procedures
• Maintain office files
• When necessary assist in printing and compiling materials for trainings and workshops
• Organize video conferences and conference calls, as well as power point presentations
• Assist other activities as assigned

• A BA/S or equivalent in business administration, management and other related fields
• Basic computer skills in MS Office programs, particularly Excel.
• Effective English verbal and written communication
• Multi-tasking, organizational and prioritization skills.
• 3+ Work experience in a relevant role to this position
• Able to work in a cross-cultural environment with a multi-national staff