The purpose of the Area Administration Head ’s position is to plan, organize, direct, coordinate and supervise personnel administration, human resources development and training, general services and logistics of the Field Office. She/he ensures proper implementation of CARE’s policies and procedures and other resources of the project office. She/he also advices the Field management on policy matters.

Duties and Responsibilities

§  Ensures that Field Office recruitment, promotion, transfer, staff benefits and other personnel issues are effected according to set out policies and procedures;

§  Keeps proper file for each Field Office staff and ensures that all necessary information of each staff is kept in the file;

§  Ensures that all newly hired employees have gone through formal orientation both about the organization and on the job;

§  Advises and timely brings personnel matters to the attention of the Area Coordinator;

§  Consults with the Human Resource Manager regarding all unclear issues related to Staff development policies, procedures or systems as required;

§   Directs and controls the workflow in regard to maintenance and proper utilization of vehicle use at the Field Office.

§  Monitors and ensures that there is regular preventive maintenance plan for each vehicle;

§  Approves work orders and supervise the implementation;

§  Ensures proper utilization of fuel and spare parts and reports monthly vehicle expenditure reports.

§   Prepare/ recheck monthly fuel running cost report & forward to HO Transport & workshop supervisor.

·       Ensures that all items in the store are properly registered and kept;

·        Ensures that computerized store record is kept.

·       Ensures that all local purchases and HQ purchases are timely communicated and implemented;

 Education

 BA in Management or Business Administration or other related filed of studies

EXPERIENCE:

§   Minimum of 4 years experience in HR, Administration and Procurement areas.

COMPETENCIES

Respect, accountability, courage, excellence, stress tolerance, problem solving, collaboration, developing teams, contributing to team success, information monitoring, planning and organizing, delegating, decision making.