Quadrant Investment PLC is a privately owned local logistic and life support company founded in Ethiopia with a reputation for providing outstanding quality that continue to secure a loyal customer base. The Group has developed a strong and young management team which together with the founders are committed to work within established quality procedures to provide each customer with the most reliable personalized service and dedicated to continuous development of both our people and services.

Quadrant Investment PLC brings a fresh and innovative approach to logistic services, acting as liaison between our customer and their clients. We work closely with our customers to fully understand their business and Logistic needs and their expectations in order to provide optimum value and support.

Quadrant is “one-stop-solution” to meet all your Logistic and life support requirements. Whether you are looking to relocate goods across region or move an o shore platform, we have the level of service, expertise and experience to make it happen. You will get personalized service at every level with Quadrant because we are truly independent and make our own decisions.

We help in diminishing the complexities of doing business in regions that are difficult to navigate due to remoteness and lack of infrastructure.

At Quadrant, we possess operations experience in transportation sectors and field supervision. Our associates are well versed in all aspects of multiple location management, from budgeting to productivity to establishing and maintaining business partnerships. We pride ourselves on our proven fleet handling on multiple operations.

Our dedicated and experienced professionals always provide tailor logistics solutions, customized to your particular needs to successfully implementing your project in geographically challenged areas throughout the country.

Duties and Responsibilities:

• Ensure proper calendar management, office coordination, meeting scheduling, and external relations of the office
• Responsible to the preparation and timely submission of periodic reports to the CEO.
• Responsible to inform meetings to management members, to take senior management’s meeting minute and prepare the report
• Ensures the office’s smooth working relations with local and international clients
•  Identify and monitor business opportunities online or in any other media.
• Support business improvement projects, including the development and roll out of new processes, procedures, tools and templates (within the team and to sector/country colleagues).
• Ensure travel arrangements, opening, sorting and distributing mails of the office
• Responsible to the preparation, proper handling and documentation of  correspondences and official documents of the office
• Responsible to handle the distribution of incoming and outgoing letters of the office;
• Provide Administrative support for the CEO as well as other departments of the Organization.
• Receives and arranges appointments for company guests to meet the CEO.
• Handle visitors, logistics and liaise with and  support work units in issues related to the office
• Hands the day to day dealings of the Office and provide support to front desk staff.
• Assisting in the interpretation and application of administrative instructions, rules and regulations, policies and practices.
• Communicate regularly with key colleagues through regular reporting, by email, phone and occasional face-to-face meetings.
• Ensures the cleanliness and orderliness of the office and meeting hall and instructs assigned cleaners to perform corrective actions.
• Drafts letters, memos to be signed by the CEO.
• Files all written and electronic documents of the office in care custody and retrieves and provides such reports up on authorization.
• Trains/assists other secretaries to better handle their secretarial jobs as necessary
• Perform other related duties as may be required.

Educational qualification:

• Degree with Office management & related field with minimum of 2 years.

 Work Experience:

• Executive Secretary
• Front desk in Hospitality Industry
• Sales/ Travel Agent
• Business Development/Marketing

Required skills:

• Proficient in proofreading, spelling, grammar, punctuation and math.
• Handles all secretarial responsibilities and duties for the Chief Executive Officer.
• Assist in communications with partners and/or clients on project implementation.
• Communicates with clients and other business associates.
• Setup and maintains computer and hard copy filling system for correspondence, technical and financial information.
•  Wide experience of identifying marketing opportunities and constraints.
• Prepare daily reports, presentations and other important documents.
• Maintain an adequate inventory of office supplies.
• Assure the confidentiality of important matters.
• Proficiency in English language.
• The executive secretary would normally attain the required knowledge skill and attitudes.
• Honest, trust worthy and respectful.
• Hard worker
• Multi Tasked