Wako Gutu Foundation (WGF) is an Ethiopian development organization, originating from a network of volunteers who wanted to bring enduring change to the livelihood of marginalized pastoralist and agro-pastoralist communities in the pastoralist and agro-pastoralist regions in Ethiopia. WGF was established as a local NGO in 2006 in memory of General Wako Gutu,” an Ethiopian pastoralist elder and a peace and justice activist” to undertake integrated, sustainable and community based projects at the border between the Oromia agro-pastoralist and Somali pastoralist communities in the adjacent districts. The organization has firsthand experience in working with pastoral community and has developed proven experiences in changing the lives of pastoral and agro-pastoralist communities through different cost effective and innovative approaches in solving critical community problems for the last ten years since its inception. The organization was registered with the Ministry of Justice of the Federal Democratic Republic of Ethiopia in August 2007 and re-registered as an Ethiopian Resident NGO under recently enacted civil society agency Ethiopia with certificate number 0457 and same name.

Main duties and responsibilities:

• Handle petty cash fund
• Prepare Petty Cash payment vouchers
• Prepare on time petty cash replenishment document with the cash count balance.
• Participate to prepare cheque payment vouchers and cheques.
• Participate to prepare cash receiving voucher for any remittance
• Assist to effect payment to payee and ascertain that acknowledgments are received
• Call to service provider or supplier to collect their check
• Assist to collect and settle financial documents from project staffs
• Deposit any cash returned form advance settlement to bank on time and give copy of cash receipt to the staff who settled his/her advance as a confirmation of settlement of advance.
• Assist for maintain filling of all financial documents, all Payment vouchers, so that easy access and tracing is possible.
• Make paid stamp for all paid document on time
• Keep the smooth working relationship in the office
• Secretarial support and information Flow: in charge of receiving and dispatching correspondence (including letters, faxes, email, telephones etc).
• Reception: Receives all visitors and acts as the first point of references for all queries to the project/programme/unit. Also handles all phones calls to the project.
• Reporting: Process and distribute a variety of reports including minutes, monthly and annual reports from the office as required.
• Information Management: Develop and maintain relevant databases and filing systems for optimal management of information and contacts.
• Participate for office management: Maintain the office petty cash, office inventory, and stationary supplies and utility services maintenance.
• Any other task assigned by supervisor.

Qualification and Experience:

• Minimum Diploma in Accounting, Secretarial Science, Management,  or other relevant subject
• At least 4 years’ experience for Diploma and 2 years for degree, in NGO sector has an advantage.
• Fluency in writing and speaking both Afan Oromia and Amharic language is mandatory
• Good written and spoken English
• Flexibility and ability to work under pressure and meeting deadlines in changing situations